How to reduce the administrative burden
Find yourself in the middle of the work achieved on paper and no tangible results by focusing on the most important tasks in your department for lack of time. Mr. Subramanian Iyer share his advice on the reduction of paperwork in your departments.
Sign some papers and mail correspondence need not be seen or opened. This saves considerable time and at the same time to preserve your energy company and carrying out the work of important functions.
Use technology. We are in the age of modern technology and high-tech. Always use telephones, faxes, emails, computers, photocopiers when dealing with your subordinates, colleagues and bosses. Repetitive and routine tasks can be deliberately used by the technology at our disposal. The manager must work in order to determine an effective combination of people, machines, workplace and productivity. That will teach you, on paper, work and save time.
, Plan and Plan. Systematic plan to eliminate / reduce the paper work from time to time in your department. May seem obvious. Nothing will come of its own, make it happen regularly and on a regular basis. You’ll see amazing results as you go forward.
operational units that need to be as the lifeline of the hotel drivers who could not consider moving the messages, notes, to participate in each other. The use of whiteboards can also be the head Section Head / Department to be used for urgent tasks and important that their colleagues / subordinates to distribute and duration of implementation. This allows the use of paper work will reduce to a considerable extent.
Call to allocate for a daily briefing of the work and to each and every employee in your department. Clarifications, potential difficulties, will be deleted and verbally resolved before he begins his work. When leaving the work to get him to account in all respects for the work the whole day. This will result in qualified staff in the management of the affairs of their department.
Set realistic goals for your department and make it known to all members. determine commitment itself, responsibility, delegation, authority, give the completion of the work, clear instructions to the supervisors / employees do the work interesting and build a strong and dedicated workforce. The department of health improved, and if the health department to improve the overall performance of the company enhances manifold.
Interact personally to achieve the differences and dilute solutions. Every employee is valuable insofar as it contributes to his department and the organization in terms of productivity, not in terms of writing and paperwork. This is not just your employees efficiently and effectively, but completely redress the image of the department.
Use paper if necessary and only in exceptional cases. serious consideration should be given red tape in the non-operational departments such as HR, training and financing, with a view to the information system of human resources. Interdepartmental memos, letters, notes, minimize, as much as possible. Employees come to work required to move the paper-oriented and not oriented to solve.
Cut the cost of stationery and 50% of the exercise experience as CEO at the utility of the workers for a period of six months and progress. It would be really surprising. It is a myth that managers and supervisors who write well and to dictate to remove and clear documentation and are individuals who works well.
Clear the cobwebs of the body that engages in excessive paper work. Send staff to training and development programs on a regular basis so that they understand the limits of the paperwork. Different types of paper, blinds of paper, colored paper, printing paper for disposal, the ecology of the environment can cause damage.
Complement and reward employees who volunteer to minimize the paper is in operational service as a change of mentality is not easy. In assessing positive behaviors, the same is increasing.
Above all, respect people, their ideas and time. Use technology to ensure optimum accurate, clear, precise and quick results. Human beings are bundles of emotions. Your energy, enthusiasm, dynamism, creativity is used, the organization and the department to improve in writing long letters, marking letters, follow-up letters, linking letters, letters, storage and retrieval of letters that ultimately a futile exercise .
Finally, we must care for the environment, what we do. Working paper to reduce considerably. Believe and the people have confidence in everything they do, but from something that is written into the document.
(The article by Subramanian Iyer wrote, currently attached to Bombay Chamber of Commerce and Industry of the common position of Director of Human Resources. He can be reached through his e-mail: iyerpdkgnm @ yahoo. Com)
